Committee of Council Minutes

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Council Chambers
3rd Floor City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC
Council Present:
  • Chair - Mayor West
  • Councillor Darling
  • Councillor McCurrach
  • Councillor Penner
  • Councillor Petriw
  • Councillor Pollock
  • Councillor Washington (left at 4:04 p.m.)
Staff Present:
  • R. Bremner, CAO
  • B. Clarkson, Fire Chief
  • C. Deakin, Corporate Officer
  • J. Frederick, Director Engineering & Public Works
  • B. Irvine, Director Development Services
  • D. Long, Director Community Safety & Corporate Services
  • G. Mitzel, Director Recreation (left at 4:06 p.m.)
  • K. Pachchigar, Acting Director Finance

1.
CALL TO ORDER

 

The meeting was called to order at 2:00 p.m.

2.
ADOPTION OF THE AGENDA

 

2.1
Adoption of the Agenda

 

Moved-Seconded:

  • That the Tuesday, April 23, 2024, Committee of Council Meeting Agenda be adopted as circulated.

    In Favour (7)Mayor West, Councillor Darling, Councillor McCurrach, Councillor Penner, Councillor Pollock, Councillor Washington, and Councillor Petriw
    Carried

3.
CONFIRMATION OF MINUTES

 

None.

4.
REPORTS

 

4.1
Development Permit Application for 3609 St. Thomas Street

 

Moved-Seconded:

  • That Committee of Council approve Development Permit DP000522, which regulates a duplex development at 3609 St. Thomas Street.

    In Favour (7)Mayor West, Councillor Darling, Councillor McCurrach, Councillor Penner, Councillor Pollock, Councillor Washington, and Councillor Petriw
    Carried

4.2
Rezoning Application for 1654 Manning Avenue

 

Moved-Seconded:

  • That Committee of Council recommend to Council that:

    1. The zoning of 1654 Manning Avenue be amended from RS1 (Residential Single Dwelling 1) to RS4 (Residential Single Dwelling 4); and
    2. Prior to adoption of the amending bylaw, the following conditions be met to the satisfaction of the Director of Development Services:
      1. Demolition of existing buildings and structures;
      2. Submission of subdivision plans to the satisfaction of the Approving Officer
      3. Installation of protective fencing for on-site and off-site trees and hedges; and
      4. Completion of design and submission of fees and securities for off-site works and services.
    In Favour (7)Mayor West, Councillor Darling, Councillor McCurrach, Councillor Penner, Councillor Pollock, Councillor Washington, and Councillor Petriw
    Carried

4.3
Rezoning and Development Variance Permit Applications for 1160 Victoria Drive

 

Moved-Seconded:

  • That Committee of Council recommend to Council that the road access include a through road to Victoria Drive.

    In Favour (3)Mayor West, Councillor Darling, and Councillor Petriw
    Opposed (4)Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Defeated

  • That Committee of Council recommend to Council:

    1. That the zoning of 1160 Victoria Drive be amended from RS3 (Residential Single Dwelling 3) to P3 (Parks and Natural Area) for a 1.04-acre portion and RS2 (Residential Single Dwelling 2) for the remaining 3.23-acres.
    2. That prior to adoption of the amending bylaw the following conditions be met to the satisfaction of the Director of Development Services:
      1. Approval of a watercourse development permit that provides for realignment and connection of the onsite watercourse to Watkins Creek and enhancement of the watercourse protection area;
      2. Installation of tree protection as required by the Tree Bylaw.
      3. Subdivision to the satisfaction of the Approving Officer including dedication of a new road, lane and, a 2.5m wide pedestrian access route between the new road and Victoria Drive and dedication of the watercourse protection area to the City of Port Coquitlam;
      4. Submission of plans, fees and securities and agreements for offsite works and services that includes stormwater drainage works associated with the watercourse realignment, a crosswalk with pedestrian flashing beacons across Victoria Drive at Holtby Street, crosswalks along Lynwood Avenue and Wedgewood Street, and a raised crosswalk with lighting across Lynwood Avenue at Plymouth Crescent accessing Chelsea Park.
      5. Registration of a legal agreement to ensure installation of a 6ft tall privacy fence, planting a row of trees, and restricting rear yard second floor balconies for lots adjacent to the east property boundary, and limiting windows along the east interior side yard of lot 16 to either having high sills or frosted glass.
    3.  That Development Variance Permit DVP00096 lot depth variance request for lots 3-8 and 23-26 be supported and the rear yard setback variance request lots 3-8 and 11-16 be denied and that notification is given in accordance with s.499 of the Local Government Act.
    In Favour (5)Mayor West, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Opposed (2)Councillor Darling, and Councillor Petriw
    Carried

4.4
Land Use Contract Review

 

The Planner 1 gave an on-screen presentation noting that the Local Government Act was amended in 2014 to phase out and terminate all Land Use Contracts (LUC) by June 30, 2024. There are 14 registered LUC regulating 239 properties in Port Coquitlam and staff will provide additional information to impacted Port Coquitlam property owners as required.

5.
COUNCILLORS' UPDATE

 

No update.

6.
MAYOR'S UPDATE

 

No update.

7.
CAO UPDATE

 

No update.

8.
CLOSED ITEMS RELEASED TO PUBLIC

 

April 16, 2024, Closed Committee of Council


"That Committee of Council approves staff recommendations and directs staff to register as a partner in the GymWorks Program with the Canadian Sport Institute Pacific (CSIP) and PacificSport".

9.
RESOLUTION TO CLOSE

 

9.1
Resolution to Close

 

Moved-Seconded:

  • That the Committee of Council Meeting of Tuesday, April 23, 2024, be closed to the public pursuant to the following subsections(s) of Section 90(1) of the Community Charter:
    Item 5.1

    l. discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report].

    Item 5.2

    a. personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality.

    Item 5.3

    e. the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

    k. negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public;

    l. discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report].

    In Favour (7)Mayor West, Councillor Darling, Councillor McCurrach, Councillor Penner, Councillor Pollock, Councillor Washington, and Councillor Petriw
    Carried

10.
ADJOURNMENT

 

10.1
Adjournment of the Meeting

 

Councillor Washington left at 4:04 p.m. prior to adjournment of the meeting.

Moved-Seconded:

  • That the Tuesday, April 23, 2024, Committee of Council Meeting be adjourned.(5:12 p.m.)

    In Favour (7)Mayor West, Councillor Darling, Councillor McCurrach, Councillor Penner, Councillor Pollock, Councillor Washington, and Councillor Petriw
    Carried
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