Committee of Council Minutes

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Port Coquitlam Community Centre - Wilson Lounge
2150 Wilson Avenue, Port Coquitlam, BC
Present:
  • Chair - Mayor West
  • Councillor Darling
  • Councillor Dupont
  • Councillor McCurrach
  • Councillor Penner
  • Councillor Pollock
  • Councillor Washington

1.
CALL TO ORDER
 

The meeting was called to order at 2:00 p.m.

2.
ADOPTION OF THE AGENDA
 

2.1
Adoption of the Agenda
 

Moved-Seconded:

  • That the Wednesday, November 4, 2020, Committee of Council Meeting Agenda be adopted as circulated.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

3.
CONFIRMATION OF MINUTES
 

None.

4.
REPORTS
 

4.1
2021 - 2022 Capital Plan and One-Time Enhancements Follow-up
 

Moved-Seconded:

  • That Committee of Council direct staff to prepare a bylaw for Council consideration to:

    • Transfer $690,000 of the operating reserves to the General Capital Reserve;

    • Consolidate the water and sewer rate stabilization operating reserves into one stabilization reserve; and

    That Committee of Council approve $384,000 of the legacy capital reserves be transferred to the General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

4.2
2021 - 2022 Capital Plan and One-Time Enhancements
 

Moved-Seconded:

  • That Committee of Council recommend that $65,500 be approved in 2021 for a Bylaw Enforcement Vehicle, funded by the General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $225,000 be approved in 2022 for Gates Park Tennis Court – LED Lighting funded by General Capital Reserve.

    Secondary Motion:

    That Committee of Council postpone deliberation of the replacement of Gates Park tennis court led lighting to the 2022-2023 budget deliberations.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $150,000 be approved in 2022 for McAllister Pedestrian Bridge Rehabilitation funded by General Capital Reserve ($130,000) and Water Infrastructure Reserve ($20,000).

    Amendment:

    That $100,000 be approved in 2021 for design and $1,650,000 be approved in 2022 for replacement.

    In Favour (4)Mayor West, Councillor Darling, Councillor McCurrach, and Councillor Washington
    Opposed (3)Councillor Dupont, Councillor Penner, and Councillor Pollock
    Carried

  • Amended Motion:

    That Committee of Council recommend that $100,000 be approved in 2021 for detailed design and $1,650,000 be approved in 2022 for replacement of the McAllister Pedestrian Bridge, funded by General Capital Reserve ($1,385,000) and Water Infrastructure Reserve ($125,000) and Federal Gas Tax $240,000.

    In Favour (5)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, and Councillor Washington
    Opposed (2)Councillor Penner, and Councillor Pollock
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $14,135,000 in 2022 and $8,440,000 in 2023 be approved for 2022 Neighbourhood Rehabilitation, funded by the General Capital Reserve ($10,825,500), Water Infrastructure Reserve ($1,335,000), Sewer Infrastructure Reserve ($6,507,000), Environmental Reserve ($15,000), grant funding ($2,127,500) and developer contributions ($1,765,000).

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that a reduction of $415,000 be approved in 2021 for the 2022 Neighbourhood Rehabilitation Detailed Design, funded by the General Capital Reserve ($245,000), Water Infrastructure Reserve ($140,000), Sewer Infrastructure Reserve ($30,000).

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $100,000 be approved in 2022 for Development Infrastructure Gaps funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $1,230,000 be approved in 2022 Sidewalk & Pedestrian Safety Improvements funded by General Capital Reserve ($1,100,000) and Grant Funding ($130,000).

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $150,000 be approved in 2022 for Traffic Calming funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $100,000 be approved in 2022, $50,000 in 2023 and $50,000 in 2024 for Downtown Public Art funded by Arts & Culture Reserve.

     

    Amendment:

    That all $200,000 of funding be combined for 2022. 

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Amended Motion:

    That Committee of Council recommend that $200,000 be approved in 2022 for Downtown Public Art funded by Arts & Culture Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $70,000 be approved in 2022 for Fleet Telematics System funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $30,000 be approved in each of 2022, 2023, 2024, 2025 and 2026 for Irrigation Expansion funded by General Capital Reserve.

    Secondary Motion:

    That Committee of Council postpone discussion on Irrigation Expansion to the 2022-2023 budget deliberations.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $400,000 be approved in each of 2022, 2023, 2024 and 2025 for Lane Paving funded by General Capital Reserve ($1,600,000).

    In Favour (6)Mayor West, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Absent (1)Councillor Darling
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $405,000 be approved in 2022 for School & Park Road Safety Improvements funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $30,000 be approved in 2022 and $425,000 in 2023 for a spray park funded by General Capital Reserve.

    Secondary Motion:

    That Committee of Council postpone discussion of the spray park project to the 2022-2023 budget deliberations.

     

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $200,000 be approved in each of 2022, 2023, 2024 and 2025 for Streetlight Expansion funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $30,000 be approved in 2022 and $400,000 in 2023 for Traffic Signal – Nicola Avenue at Hawkins Street funded by General Capital Reserve.

    Amendment:

    That discussion of the traffic signal at Nicola and Hawkins be postponed to the 2022-2023 budget deliberations.

    In Favour (6)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Pollock, and Councillor Washington
    Opposed (1)Councillor Penner
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $15,000 be approved in 2021 for Citadel Heights – Water Pump Station Assessment funded by Water Infrastructure Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $100,000 be approved in 2021 for Coast Meridian Overpass – Detailed Inspection funded by Accumulated Surplus.

     

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $33,600 be approved in 2021 and $16,800 in 2022 for a Community Policing Vehicle – 18 month Pilot Project funded by Accumulated Surplus.

    Secondary Motion:

    That discussion of the Community Policing Vehicle be postponed to the 2022-2023 budget deliberations.

     

    In Favour (6)Mayor West, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Opposed (1)Councillor Darling
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $45,000 be approved in 2021 for Fleet Store Inventory Count Project funded by Accumulated Surplus.

    In Favour (3)Councillor Dupont, Councillor McCurrach, and Councillor Pollock
    Opposed (4)Mayor West, Councillor Darling, Councillor Penner, and Councillor Washington
    Defeated

  • Moved-Seconded:

    That Committee of Council recommend that $25,000 be approved in 2022 for Hyde Creek Recreation Centre Assessment funded by Building Maintenance Reserve.

    Amendment: 

    That funding be moved to 2021.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Amended Motion:

    That Committee of Council recommend that $25,000 be approved in 2021 for Hyde Creek Recreation Centre Assessment funded by Building Maintenance Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $33,000 be approved in 2022 for Tri-Cities Cultural Spaces Map funded by Arts & Culture Reserve.

    Secondary Motion:

    That the $33,000 be transferred to the public art project.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

5.
ADJOURNMENT
 

5.1
Adjournment of the Meeting
 

Moved-Seconded:

  • That the Wednesday, November 4, 2020, Committee of Council Meeting be adjourned at 10:20 p.m.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

6.
MEETING NOTES
 

The meeting recessed at 6:00 p.m. and reconvened at 6:20 p.m.

The Committee of Council resolved to close the meeting at 7:35 p.m. and reconvened at 7:45 p.m.

Councillor Darling left the meeting during Item 4.2 Lane Paving (8:00 p.m.) and returned during Item 4.2 School and Park Road Safety Improvements (8:04 p.m.).

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