Committee of Council Minutes

Meeting #:
Date:	Tuesday, November 19, 2019 at 2:00 P.m. - 5:00 P.m.
Location:	Heritage Room 3rd Floor, City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC

Present:

• Councillor Darling
• Councillor Dupont
• Councillor McCurrach
• Councillor Penner
• Councillor Pollock
• Acting Chair Councillor Washington

Absent:

• Chair - Mayor West

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1.

CALL TO ORDER

The meeting was called to order at 2:00 p.m.

2.

ADOPTION OF THE AGENDA

2.1

Adoption of the Agenda

Moved-Seconded:

• That the Tuesday, November 19, 2019, Committee of Council Meeting Agenda be adopted with the following changes:

  • Addition of item 3.7 Port Coquitlam Flood Mapping Update.

  In Favour (6)	Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
  Absent (1)	Mayor West

  Carried

3.

REPORTS

3.1

1752 and 1758 Salisbury Avenue – Rezoning Application

Moved-Seconded:

• 1. That Committee of Council recommend to Council that:

  1. The zoning of 1752 and 1758 Salisbury Avenue be amended from RS1 (Residential Single Dwelling 1) to RTh3 (Residential Townhouse 3);
  2. That prior to adoption of the amending bylaw, the following conditions be met to the satisfaction of the Director of Development Services:

  1. Installation of protective fencing for trees to be retained on adjoining properties;
  2. Payment in the amount of $5000 for offsite tree replanting;
  3. Demolition of the existing buildings and verification that the site is free of rodents prior to demolition permit issuance;
  4. Consolidation of the two lots;
  5. Completion of design and submission of securities and fees for off-site works and services, including reconstruction of the lane to connect with the improved portion to the east,upgrading the existing watermain on Salisbury Avenue between the west edge of the property and Wellington Street with a 200mm watermain; and
  6. Registration of a legal agreement to require the project to achieve a minimum energy efficiency of Step 3 of the BC Energy Step Code.

  2. That Committee of Council direct staff to ensure a minimum period of 4 weeks is provided between the date the amending bylaw is given 1st and 2nd readings and the date of the public hearing.

  In Favour (6)	Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
  Absent (1)	Mayor West

  Carried

3.2

Development Permit Application - 2180 Kelly Avenue 

Moved-Seconded:

• That Committee of Council approve Development Permit DP000370, regulating the Phase 2 development of an apartment complex at 2180 Kelly Avenue.

  In Favour (6)	Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
  Absent (1)	Mayor West

  Carried

3.3

Development Permit Amendment - 3273 Lancaster Street

Moved-Seconded:

• That Committee of Council amend Development Permit DP000297 to accommodate a minor siting variance at 3273 Lancaster Street.

  In Favour (6)	Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
  Absent (1)	Mayor West

  Carried

3.4

Development Permit – 1955 Western Drive

Councillor McCurrach declared a conflict of interest due employment with a telecommunication company.

Moved-Seconded:

• That Committee of Council request amendments to the application or additional information prior to making a decision.

  In Favour (3)	Councillor Darling, Councillor Dupont, and Councillor Washington
  Opposed (2)	Councillor Penner, and Councillor Pollock
  Absent (2)	Mayor West, and Councillor McCurrach

  Carried

3.5

Prairie Avenue - Design Recommendations

Moved-Seconded:

• That staff provide a report outlining high-level design options for the entire Prairie Avenue corridor.

  In Favour (6)	Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
  Absent (1)	Mayor West

  Carried

3.6

Off-leash Dog Areas - Update

Staff provided an update and answered questions of Council.

3.7

Port Coquitlam Flood Mapping Update

Staff provided an update and answered questions of Council.

3.8

Community Cultural Development Investment Program – Fall Intake, 2019 

Moved-Seconded:

• That Committee of Council approve the following Community Cultural Development applications:

  1)  Project Category:

  • Hyde Creek Watershed Society - $1,500;
  • Polonez Tri-City Polish Association - $5,000;
  • Foolish Operations Society - $5,000;
  • Hope Lutheran Christian School - $5,000; and
  • Port Coquitlam Heritage and Cultural Society - $4,788.

  2)  Development Category:

  • Autumn Moon Festival- $1,600.

  In Favour (6)	Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
  Absent (1)	Mayor West

  Carried

4.

COUNCILLORS' UPDATE

Council provided updates on City business.

5.

MAYOR'S UPDATE

No update.

6.

CAO UPDATE

No update.

7.

RESOLUTION TO CLOSE

Moved-Seconded:

• That the Committee of Council Meeting of Tuesday, November 19, 2019, be closed to the public pursuant to the following subsections(s) of Section 90(1) of the Community Charter:
  Item 3.1

  i. the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

  In Favour (6)	Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
  Absent (1)	Mayor West

  Carried

8.

ADJOURNMENT

8.1

Adjournment of the Meeting

Moved-Seconded:

• That the Tuesday, November 19, 2019, Committee of Council Meeting be adjourned at 5:51 p.m.

  In Favour (7)

  Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington

  Carried

9.

MEETING NOTES

Councillor McCurrach returned to the meeting at the beginning of item 3.5.