Committee of Council Agenda

Tuesday, May 12, 2020

2:00 P.m. - 3:00 P.m.

Council Chambers

3rd Floor City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC

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1.

CALL TO ORDER

2.

ADOPTION OF THE AGENDA

2.1

Adoption of the Agenda

• Recommendation:

  That the Tuesday, May 12, 2020, Committee of Council Meeting Agenda be adopted as circulated.

3.

CONFIRMATION OF MINUTES

None.

4.

REPORTS

4.1

2019 Year End Operating Variance

• Recommendation:

  None.

4.2

2019 Audited Financial Statement 

• Recommendation:

  That Committee of Council recommend that:

  1. Council accept the 2019 Audited Consolidated Financial Statements; and
  2. That the 2020 financial plan be amended to include a transfer of $395,000 from accumulated surplus to the Sewer Long Term Reserve Fund.

4.3

Official Community Plan Scoping Report

• Recommendation:

  That Committee of Council approve the Official Community Plan scope including:

  1. topic areas; and
  2. timeline for the update.

  as outlined in the Report entitled “Official Community Plan Update Scoping Report” dated May 12, 2020.

4.4

Development Permit - Coach House Application - 3771 Somerset Street

• Recommendation:

  That Committee of Council approve Development Permit DP000422 to regulate a coach house development at 3771 Somerset Street.

5.

COUNCILLORS' UPDATE

6.

MAYOR'S UPDATE

7.

CAO UPDATE

8.

RESOLUTION TO CLOSE

8.1

Resolution to Close

• Recommendation:

  That the Committee of Council Meeting of Tuesday, May 12, 2020, be closed to the public pursuant to the following subsections(s) of Section 90(1) of the Community Charter:
  Item 5.1

  k. negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

  Item 5.2

  c. labour relations or other employee relations.

  Item 5.3

  c. labour relations or other employee relations.

  Item 5.4

  i. the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

  l. discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report].

   

9.

ADJOURNMENT

9.1

Adjournment of the Meeting

• Recommendation:

  That the Tuesday, May 12, 2020, Committee of Council Meeting be adjourned.

10.

MEETING NOTES