Committee of Council Minutes

Meeting #:
Date:
-
Location:
Heritage Room
3rd Floor, City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC
Present:
  • Chair - Mayor West
  • Councillor Darling
  • Councillor Dupont
  • Councillor McCurrach
  • Councillor Penner
  • Councillor Pollock
  • Councillor Washington

1.
CALL TO ORDER
 

The meeting was called to order at 2:00 p.m.

2.
ADOPTION OF THE AGENDA
 

2.1
Adoption of the Agenda
 

Moved-Seconded:

  • That the Tuesday, November 5, 2019, Committee of Council Meeting Agenda be adopted as circulated.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

3.
CONFIRMATION OF MINUTES
 

3.1
Minutes of Committee of Council
This item has attachments. 

1.2019-09-10 - Committee Minutes - Draft.pdf
2.2019-09-17 - Committee Minutes - Draft.pdf
3.2019-10-08 - Committee Minutes - Draft.pdf
4.2019-10-15 - Committee Minutes - Draft.pdf
5.2019-10-22 - Committee Minutes - Draft.pdf

Moved-Seconded:

  • That the minutes of the following Committee of Council Meetings be adopted:

    • September 10, 2019
    • September 17, 2019 
    • October 8, 2019
    • October 15, 2019
    • October 22, 2019.
    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

4.
2020-2021 Capital Plan
 

4.1
2020-2021 Capital Plan
This item has attachments. 

1.2020-2021 Capital Plan.pdf
2.Attachment 1 - Capital Plan Project Listing.pdf

  • Moved-Seconded:

    That a reduction of $280,500 be approved in 2020 for 2020 Fleet Replacement.

    In Favour (7)Mayor West, Councillor Pollock, Councillor Washington, Councillor Penner, Councillor Darling, Councillor Dupont, and Councillor McCurrach
    Carried

  • That the motion on the floor be postponed pending a follow up report from staff.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • That staff seek out design-build options for Gates Park Field #2 turf replacement. 

    In Favour (6)Mayor West, Councillor Darling, Councillor Dupont, Councillor Penner, Councillor Pollock, and Councillor Washington
    Opposed (1)Councillor McCurrach
    Carried

  • Moved-Seconded:

    That an additional $75,000 be approved in 2020 for Neighbourhood Rehabilitation Detailed Design. 

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $25,000 be approved in 2020 and $275,000 in 2021 for 2021 Traffic Calming.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $50,000 be approved in 2020 and $1,200,000 in 2021 for Donald Street Path – Wilson Ave to McAllister Ave.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $40,000 be approved in 2020 and $200,000 in 2021 for Intersection Control – Oxford St at Coquitlam Ave; and

    That staff provide a future report with intersection control options.

    In Favour (6)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Pollock, and Councillor Washington
    Opposed (1)Councillor Penner
    Carried

  • Moved-Seconded:

    That $7,500 be approved in 2020 and $75,000 in 2021 for Intersection Improvements – Shaughnessy St at Eastern Dr.

    In Favour (6)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, and Councillor Washington
    Absent (1)Councillor Pollock
    Carried

  • Moved-Seconded:

    That $150,000 be approved in 2020 for Mary Hill Bypass Improvements.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $140,000 be approved in 2020 and $4,430,000 for McAllister Ave Improvements.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That an additional $170,000 be approved in 2020 and $3,245,000 in 2021 for Prairie Avenue Construction.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $700,000 be approved in 2020 for Prairie Ave MUP – Fremont St to Burns Rd.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That an additional $85,150 be approved in 2020 for Public Safety Building Upgrade.

    In Favour (5)Councillor McCurrach, Councillor Dupont, Councillor Penner, Councillor Washington, and Councillor Pollock
    Absent (2)Mayor West, and Councillor Darling
    Carried

  • Moved-Seconded:

    That $25,000 be approved in 2020 and $300,000 in 2021 for School and Park Road Safety Improvements.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $55,000 be approved in 2020 for Self-Contained Breathing Apparatus.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Council approve the projects as outlined in Table 2: 2021 Capital Projects Listing for Neighbourhood Rehabilitation for a total of $13,605,000.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $55,000 be approved in 2021 for Fire Department Toughbooks.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $50,000 be approved in 2021 for Fire Hall #2 Replacement – Feasibility/Scoping.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $1,695,000 be approved in 2021 for Fleet Replacement Program.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $75,000 be approved in 2021 for Gates Park – Field #2 Turf Replacement – Turf Design.

  • Moved-Seconded:

    That $30,000 be approved in 2021 for Laptop and Tablet Replacements.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $50,000 be approved in 2021 for Network Infrastructure Replacement.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $80,000 be approved in 2021 for PC Purchasing.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $800,000 be approved in 2021 for Park Playground Improvements.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $88,200 be approved in 2021 for Public Safety Building Upgrades.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $50,000 be approved in 2021 for Software Purchases.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $100,000 be approved in 2021 for Solid Waste Carts and Locks.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $100,000 be approved in 2021 for Development Gaps.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $35,000 be approved in 2021 for Heavy Rescue Stabilization Equipment.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $2,000,000 be approved in 2021 for Land Acquisition.

    In Favour (6)Mayor West, Councillor Darling, Councillor Dupont, Councillor Penner, Councillor Pollock, and Councillor Washington
    Opposed (1)Councillor McCurrach
    Carried

  • Moved-Seconded:

    That $25,000 be approved in 2021 for Lane Paving Program - Design.

  • Moved-Seconded:

    That $200,000 be approved in 2021 for Streetlights.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

4.2
2020-2021 One-Time Enhancements
This item has attachments. 

1.2020-2021 One-Time Enhancements.pdf

  • Moved-Seconded:

    That $30,000 be approved in 2020 and $30,000 in 2021 for Corporate Office Microfilm Scanning.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • That the motion on the floor be postponed pending a follow up report from staff.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $100,000 be approved in 2020 for Development Cost Charge Bylaw Update.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $150,000 be approved in 2020 for the Master Transportation Plan.

    In Favour (6)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, and Councillor Pollock
    Opposed (1)Councillor Washington
    Carried

  • Moved-Seconded:

    That $175,000 be approved in 2020 for the Parks and Recreation Master Plan.

  • Moved-Seconded:

    That $25,000 be approved in 2020 for Pitt River Weir Assessment.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $45,000 be approved in 2020 for Subdivision Servicing Bylaw Update.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $16,400 be approved in 2020 and $14,400 in 2021 for Tax and Utility Collection at Recreation Facilities Pilot.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $150,000 be approved in 2021 for Climate Change Adaptation Strategy.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $200,000 be approved in 2021 for Integrated Stormwater Management Plan.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That $20,000 be approved in 2020 for the purchase of a portable speed reader.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

5.
COUNCILLORS' UPDATE
 

None.

6.
MAYOR'S UPDATE
 

None.

7.
CAO UPDATE
 

None.

8.
RESOLUTION TO CLOSE
 

Moved-Seconded:

  • That the Committee of Council Meeting of Tuesday, November 5, 2019, be closed to the public pursuant to the following subsections(s) of Section 90(1) of the Community Charter:
    Item 5.1

    e. the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

    Item 5.2

    i. the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

    l. discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report].

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

9.
ADJOURNMENT
 

9.1
Adjournment of the Meeting
 

Moved-Seconded:

  • That the Tuesday, November 5, 2019, Committee of Council Meeting be adjourned at 8:57 p.m.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

10.
MEETING NOTES
 

The meeting recessed at 3:28 p.m. and reconvened at 3:39 p.m. and recessed at 5:05 p.m. and reconvened at 5:25 p.m..

No Item Selected