Committee of Council Minutes

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Council Chambers
3rd Floor City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC
Present:
  • Chair - Mayor West
  • Councillor Darling
  • Councillor Dupont
  • Councillor McCurrach
  • Councillor Penner
  • Councillor Pollock
  • Councillor Washington

1.
CALL TO ORDER
 

The meeting was called to order at 2:00 p.m.

2.
ADOPTION OF THE AGENDA
 

2.1
Adoption of the Agenda
 

Moved-Seconded:

  • That the Tuesday, March 17, 2020, Committee of Council Meeting Agenda be adopted as circulated.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

3.
CONFIRMATION OF MINUTES
 

3.1
Minutes of Committee of Council
This item has attachments. 

1.2019-12-17 - Committee of Council Minutes - Draft.pdf
2.2020-03-03 - Committee of Council Minutes - Draft.pdf

Moved-Seconded:

  • That the minutes of the following Committee of Council Meetings be adopted:

    • December 17, 2019
    • March 3, 2020.
    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

4.
REPORTS
 

4.1
Tyner Street/Kingsway Avenue Intersection Review
This item has attachments. 

1.Tyner St and Kingsway Ave Intersection Review.pdf
2.Attachment 1 - 2017-05-30 - Traffic Impact Assessment.pdf
3.Attachment 2 - 2020-02-13 - Traffic Impact Assessment.pdf

Moved-Seconded:

  • That Committee of Council direct staff to remove the intersection improvements at Tyner Street/Kingsway Avenue from the scope of work for the PCCC off-site works, and include the work as part of the Kingsway Avenue corridor improvements.

    In Favour (6)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, and Councillor Pollock
    Opposed (1)Councillor Washington
    Carried

4.2
Q4 2019 Workplan Updates
This item has attachments. 

1.Q4 2019 Workplan Updates.pdf
2.Attachment 1 - Departmental Workplan Updates.pdf

Staff provided an update and answered questions from Council.

4.3
Parks Bylaw Signage - Follow Up
This item has attachments. 

1.Parks Bylaw Signage - Follow Up.pdf
2.Attachment 1 - Template A and B.pdf

Moved-Seconded:

  • That Committee of Council direct staff to proceed with parks bylaw sign installation as per the template included within the March 17, 2020 report with the following change:

    • Update wording on signs from "FINES MAY APPLY" to "FINES WILL APPLY".
    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

5.
COUNCILLORS' UPDATE
 

Council provided updates on City business.

6.
MAYOR'S UPDATE
 

Mayor West provided an update on City business and the steps the City has taken, and will continue to take to deal with the COVID-19 pandemic. 

7.
CAO UPDATE
 

CAO provided an update on City business and the City's response to COVID-19 related issues.

The Corporate Officer provided an update regarding legislative requirements for upcoming Committee of Council and Council meetings.  During the period that City Hall is closed to the public, alternate methods of communication for the public to maintain access to Council for public input and questions will be available.  Detailed information will be posted on the website in the next few days.  All Committee of Council and Council meetings will be webcast and any related questions can be directed to the Corporate Office.

Moved-Seconded:

  • That Committee of Council direct staff to waive late payment fees normally collected as of March 31st on outstanding utility balances per Schedule A, Section E of Sewer Regulation Bylaw No. 3936 and Section 12 of Waterworks Regulation Bylaw No. 3935.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

8.
RESOLUTION TO CLOSE
 

8.1
Resolution to Close
 

Moved-Seconded:

  • That the Committee of Council Meeting of Tuesday, March 17, 2020, be closed to the public pursuant to the following subsections(s) of Section 90(1) of the Community Charter:
    Item 5.1

    c. labour relations or other employee relations.

    Item 5.2

    e. the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality.

    Item 5.3

    l. discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report]. 

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

9.
ADJOURNMENT
 

9.1
Adjournment of the Meeting
 

Moved-Seconded:

  • That the Tuesday, March 17, 2020, Committee of Council Meeting be adjourned at 3:45 p.m.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

10.
MEETING NOTES
 

None.

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