Committee of Council Minutes

-
Port Coquitlam Community Centre - Wilson Lounge
2150 Wilson Avenue, Port Coquitlam, BC
Present:
  • Chair - Mayor West
  • Councillor Darling
  • Councillor Dupont
  • Councillor McCurrach
  • Councillor Penner
  • Councillor Pollock
  • Councillor Washington

1.
CALL TO ORDER
 

The meeting was called to order at 2:00 p.m.

2.
ADOPTION OF THE AGENDA
 

2.1
Adoption of the Agenda
 

Moved-Seconded:

  • That the Tuesday, October 20, 2020, Committee of Council Meeting Agenda be adopted as circulated.

3.
CONFIRMATION OF MINUTES
 

None.

4.
REPORTS
 

4.1
2021 - 2022 Capital Plan and One-Time Enhancements
 

  • Moved-Seconded:

    That Committee of Council recommend that an additional $40,600 be approved in 2021 for Public Safety Building Upgrades, funded by the General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $167,600 be approved in 2022 for 2022 Public Safety Building Upgrades funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $65,500 be approved in 2021 for a Bylaw Enforcement Vehicle, funded by the General Capital Reserve.

    Secondary Motion:

    Moved-Seconded:

    That the motion on the floor be postponed pending additional information from staff.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $75,000 be approved in 2021, $575,000 in 2022, and $250,000 in 2023 for the City Hall Building Envelope, funded by the General Capital Reserve ($710,000) and the Building Maintenance Reserve ($190,000).

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $15,000 be approved in 2021 for the Salt Shed Roof Replacement, funded by the General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that an additional $575,000 be approved in 2021 for the Fleet Replacement Program, funded by the Vehicle and Equipment Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that an additional $15,000 be approved in 2021 for the Coquitlam River Sanitary Siphon, funded by the Sewer Infrastructure Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that an additional $15,000 be approved in each of 2022, 2023 and 2024 for Court Resurfacing, funded by the General Capital Reserve ($15,000) and Parks DCC Interest ($30,000).

    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $1,290,000 be approved in 2022 for the 2022 Fleet Replacement Program funded by Vehicle and Equipment Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $450,000 be approved in 2022 for 2022 Information Technology Hardware funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $120,000 be approved in 2022 for 2022 Information Technology Software funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $100,000 be approved in 2022 for 2022 Solid Waste Carts & Locks funded by Cart Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $50,000 be approved in each of 2022, 2023, 2024, 2025 and 2026 for Athletic Field Upgrades funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $25,000 be approved in 2022 for Automated External Defibrillator Replacement funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $50,000 be approved in 2022 for the Cemetery Driveway funded by Cemetery Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $10,000 be approved in 2022 for Fire Hall #1 LED Lighting funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $370,000 be approved in 2022 for design of the Fire Hall #2 Replacement funded by General Capital Reserve.

    In Favour (6)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, and Councillor Pollock
    Opposed (1)Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $1,400,000 be approved in 2022 for Gates Park Field #2 Turf Replacement funded by General Capital Reserve ($750,000) and Artificial Turf Reserve ($650,000).

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $225,000 be approved in 2022 for Gates Park Tennis Court –LED Lighting funded by General Capital Reserve.

    Secondary Motion:

    Moved-Seconded:

    That the motion on the floor be postponed pending additional information from staff.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $150,000 be approved in 2022 for McAllister Pedestrian Bridge Rehabilitation funded by General Capital Reserve ($130,000) and Water Infrastructure Reserve ($20,000).

    Secondary Motion:

    Moved-Seconded:

    That the motion on the floor be postponed pending additional information from staff.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $20,000 be approved in 2022 for Plotter Replacement funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $60,000 be approved in 2022 and $140,000 in 2023 for Skate Bowl Resurfacing funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $30,000 be approved in each of 2022, 2023 and 2024 for Sport Court Component Replacement funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $60,000 be approved in 2022 for Thermal Imaging Camera Replacement funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $60,000 be approved in 2022, $140,000 in 2023, and $105,000 in 2024 for Trail Signage & Network Upgrades (2022-2024) funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Moved-Seconded:

    That Committee of Council recommend that $185,000 be approved in 2022 and $2,750,000 in 2023 for Veterans Park & Leigh Square funded by General Capital Reserve.

    Amendment:

    Moved-Seconded:

    That funding for 2023 be deleted from the motion.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

  • Amended Motion:

    That Committee of Council recommend that $185,000 be approved in 2022 for Veterans Park & Leigh Square funded by General Capital Reserve.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

5.
COUNCILLORS' UPDATE
 

Council provided updates on City business.

6.
MAYOR'S UPDATE
 

Mayor West provided an update on City business.

7.
CAO UPDATE
 

CAO provided an update on City business.

8.
RESOLUTION TO CLOSE
 

8.1
Resolution to Close
 

Moved-Seconded:

  • That the Committee of Council Meeting of Tuesday, October 20, 2020, be closed to the public pursuant to the following subsections(s) of Section 90(1) of the Community Charter

    Item 5.1

    k. negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public;

    l. discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report].

    Item 5.2

    c. labour relations or other employee relations;

    i. the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

    l. discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report].

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

9.
ADJOURNMENT
 

9.1
Adjournment of the Meeting
 

Moved-Seconded:

  • That the Tuesday, October 20, 2020, Committee of Council Meeting be adjourned at 6:40 p.m.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Carried

10.
MEETING NOTES
 

The meeting recesses at 3:20 p.m. and reconvened at 3:40 p.m. for closed session. 

The meeting recesses at 3:56 p.m. and reconvened at 4:10 p.m. for closed session. 

The meeting recesses at 4:20 p.m. and reconvened at 4:30 p.m. for closed session. 

The meeting recessed at 5:15 p.m. and reconvened at 5:35 p.m. 

The meeting recesses at 6:30 p.m. and reconvened at 6:35 p.m. for closed session.  

 

No Item Selected