Committee of Council Minutes

Meeting #:
Date:	Tuesday, October 08, 2019 at 2:00 P.m. - 3:00 P.m.
Location:	Council Chambers 3rd Floor City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC

Present:

• Chair - Mayor West
• Councillor Darling
• Councillor Dupont
• Councillor McCurrach
• Councillor Penner
• Councillor Pollock

Absent:

• Councillor Washington

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1.

CALL TO ORDER

The meeting was called to order at 2:00 p.m.

2.

ADOPTION OF THE AGENDA

2.1

Adoption of the Agenda

Moved-Seconded:

• That the Tuesday, October 8, 2019, Regular Committee of Council Meeting Agenda be adopted as circulated.

  In Favour (6)

  Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, and Councillor Pollock

  Carried

3.

CONFIRMATION OF MINUTES

None.

4.

REPORTS

4.1

Rezoning Application - 2156 Salisbury Avenue

Moved-Seconded:

• That Committee of Council recommend to Council that:

  1. The zoning of 2156 Salisbury Avenue be amended from RS1 (Residential Single Dwelling 1) to RTh3 (Residential Townhouse 3); and that,
  2. Prior to adoption of the amending bylaw, the following conditions be met to the satisfaction of the Director of Development Services:

  1. 1. Completion of design and submission of fees and securities for off-site works and services, including reconstruction of the lane to connect with the north/south lane to the west;
     2. Registration of an access easement allowing for future vehicle access to 2162 Salisbury Avenue;
     3. Registration of a legal agreement to require the project to achieve a minimum Built Green® Gold construction standard.

  In Favour (6)

  Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, and Councillor Pollock

  Carried

4.2

Rezoning Application - 985 Nicola Avenue

Moved-Seconded:

• That Committee of Council recommend that Council:

  • Rescind Second Reading of Zoning Amendment Bylaw No. 4141; and
  • That Council give Second Reading of Zoning Amendment Bylaw No. 4141 with the following changes:
    • Addition of a restriction to the retail space interior floor area to 247 square metres.

  In Favour (4)	Mayor West, Councillor Darling, Councillor McCurrach, and Councillor Pollock
  Opposed (2)	Councillor Dupont, and Councillor Penner

  Carried

4.3

Pitt River Road Maintenance

Moved-Seconded:

• That the Committee of Council direct staff to proceed with 120 metres of pavement rehabilitation of the westbound lanes on Pitt River Road, west of Reeve Street in 2019 at a total cost of $66,500 to be funded from the general capital reserve, and that the financial plan be amended as required.

  In Favour (6)

  Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, and Councillor Pollock

  Carried

4.4

Thompson Park Relocation Opportunities

Moved-Seconded:

• That the Committee of Council Meeting of Tuesday, October 8, 2019, be closed to the public at 2:45 p.m. pursuant to the following subsections(s) of Section 90(1) of the Community Charter:

  e. the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality.

  In Favour (6)

  Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, and Councillor Pollock

  Carried
• Moved-Seconded:

  That the Committee of Council Meeting of Tuesday, October 8, 2019, reconvene at 2:57 p.m.
  

  In Favour (6)

  Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, and Councillor Pollock

  Carried
• Moved-Seconded:

  That Council direct staff to commence the field needs assessment portion of the Parks and Recreation Master plan in Q4 2019 in consultation with the PoCo Sports Alliance and its members at a total cost of $25,000 to be funded from accumulated surplus, and that the financial plan be amended as required.

  In Favour (6)

  Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, and Councillor Pollock

  Carried

5.

COUNCILLORS' UPDATE

Council provided updates on City business.

6.

MAYOR'S UPDATE

Mayor West provided an update on City business.

7.

CAO UPDATE

None.

8.

RESOLUTION TO CLOSE

Moved-Seconded:

• That the Regular Committee of Council Meeting of Tuesday, October 8, 2019, be closed to the public pursuant to the following subsections(s) of Section 90(1) of the Community Charter:
  Item 4.1

  e. the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

  Item 4.2

  k. negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public;

  Item 4.3

  a. personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

  Item 4.4

  l. discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 (annual municipal report); and

  Item 4.5

  a. personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality.

  In Favour (6)

  Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, and Councillor Pollock

  Carried

9.

ADJOURNMENT

9.1

Adjournment of the Meeting

Moved-Seconded:

• That the Tuesday, October 8, 2019, Regular Committee of Council Meeting be adjourned at 5:24 p.m.

  In Favour (6)

  Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, and Councillor Pollock

  Carried