Committee of Council Minutes

-
Council Chambers
3rd Floor City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC
Present:
  • Chair - Mayor West
  • Councillor Darling
  • Councillor Dupont
  • Councillor McCurrach
  • Councillor Penner
  • Councillor Pollock
  • Councillor Washington

1.
CALL TO ORDER
 

The meeting was called to order at 2:00 p.m.

2.
ADOPTION OF THE AGENDA
 

2.1
Adoption of the Agenda
 

Moved-Seconded:

  • That the Tuesday, July 14, 2020, Committee of Council Meeting Agenda be adopted with the following changes:

    • Addition of 5.3 under item 8.1
    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

3.
CONFIRMATION OF MINUTES
 

3.1
Minutes of Committee of Council
 

Moved-Seconded:

  • That the minutes of the following Committee of Council Meetings be adopted:

    • June 23, 2020.
    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

4.
REPORTS
 

4.1
Development Permit Application for 2117 Prairie Avenue - Issuance
 

Moved-Seconded:

  • That Committee of Council approve Development Permit DP000361, regulating the development of a mixed-use, non-market housing development at 2117 Prairie Avenue.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

4.2
Development Permit and Development Variance Permit Applications for 2241 and 2251 McAllister Avenue
 

Moved-Seconded:

  • That Committee of Council:

    1. Approve in principle Development Permit DP000413, regulating a mixed-use commercial development at 2241 and 2251 McAllister Avenue.
    2. Pursuant to s. 498 of the Local Government Act, authorize staff to provide notice of an application to vary parking, floor area regulations and street design, and
    3. Forward Development Variance Permit DVP00068 to Council with support for consideration, subject to comments from neighbourhood input.
    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

4.3
Zoning Amendment Bylaw - Extension - 1840 Broadway Street
 

Moved-Seconded:

  • That Committee of Council extend the date of expiry for adoption of Zoning Amendment Bylaw No. 4140 to December 31, 2020.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

4.4
Development Variance Permit Application for 2232 - 2244 Welcher Avenue
 

Moved-Seconded:

  • That the Committee of Council:

    1. Authorize staff to provide notice of an application to vary underground servicing requirements for a proposed 26-unit, five-storey apartment building at 2232-2244 Welcher Avenue and the construction of a portion of road along Donald Street, and
    2. Advise Council that it supports approval of Development Variance Permit DVP00052.
    In Favour (6)Mayor West, Councillor Darling, Councillor Dupont, Councillor Penner, Councillor Pollock, and Councillor Washington
    Opposed (1)Councillor McCurrach
    Vote Type: Majority (Voted), Recorded
    Carried

4.5
Renewal of the Port Coquitlam Business Improvement Association Area Service
 

Moved-Seconded:

  • That Committee of Council recommend that Council approve:

    1. The endorsement of the proposed downtown business improvement area boundaries, business promotion scheme and association.
    2. The endorsement of the following funding terms for Port Coquitlam Business Improvement Association:
      • In 2021 $186,089 of which $167,480 is recovered from property owners within the Business Improvement Association Area;
      • In 2022 $186,089 of which $167,480 is recovered from property owners within the Business Improvement Association Area;
      • In 2023 $186,089 of which $167,480 is recovered from property owners within the Business Improvement Association Area;
      • In 2024 $186,089 of which $167,480 is recovered from property owners within the Business Improvement Association Area;
      • In 2025 $189,811 of which 170,830 is recovered from property owners within the Business Improvement Association Area.
    1. A bylaw establishing the Downtown Improvement Area service from January 1, 2021 to December 31, 2025.
    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

4.6
2022 Capital Plan Methodology
 

Moved-Seconded:

  • That Committee of Council approve reallocating a portion of the LTR (approximately $4.45M general, $890K water, $670K sanitary) in 2022 to the respective capital reserves for funding the capital plan, and


    That the 2022 capital plan be prepared consistent with the 2017-2021 capital plans, utilizing the three categories of neighbourhood rehabilitation, other rehabilitation and new projects.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

4.7
RCMP 2020-T1 Trimester Report - City of Port Coquitlam
 

RCMP presented the 2020 first trimester report.

4.8
2020 Mid-Year Workplan Updates
 

Staff provided an update and answered question from Council.

4.9
2021 Operating Budget
 

Moved-Seconded:

  • That an additional spray park be added to the 2021 Work Plan and Budget discussion

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

  • Moved-Seconded:

    That an increased Tree Planting Program be added to the 2021 Work Plan and Budget discussion. 

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

  • Moved-Seconded:

    That a leased vehicle for additional presence for Community Police be added to the 2021 Work Plan and Budget discussion.

    In Favour (6)Mayor West, Councillor Darling, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Opposed (1)Councillor Dupont
    Vote Type: Majority (Voted), Recorded
    Carried

  • Moved-Seconded:

    That a Code of Conduct Policy be added to the 2021 Work Plan and Budget discussion.

    In Favour (1)Councillor Dupont
    Opposed (6)Mayor West, Councillor Darling, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Defeated

  • Moved-Seconded:

    That a Universal Design Policy be added to the 2021 Work Plan and Budget discussion.

    In Favour (4)Mayor West, Councillor Darling, Councillor Dupont, and Councillor Pollock
    Opposed (3)Councillor Penner, Councillor McCurrach, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

  • Moved-Seconded:

    That a Tourism Strategy Report be added to the 2021 Work Plan and Budget discussion.

    In Favour (2)Councillor Dupont, and Councillor McCurrach
    Opposed (5)Mayor West, Councillor Darling, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Defeated

  • Moved-Seconded:

    That an Election Outreach program be added to the 2021 Work Plan and Budget discussion.

    In Favour (1)Councillor Dupont
    Opposed (6)Mayor West, Councillor Darling, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Defeated

  • Moved-Seconded:

    That a Mental Health Strategy be added to the 2021 Work Plan and Budget discussion.

    In Favour (1)Councillor Dupont
    Opposed (5)Mayor West, Councillor Darling, Councillor Penner, Councillor Pollock, and Councillor Washington
    Absent (1)Councillor McCurrach
    Vote Type: Majority (Voted), Recorded
    Defeated

  • Moved-Seconded:

    That a pump for Blakeburn Lagoons  be added to the 2021 Work Plan and Budget  discussion.

    In Favour (2)Councillor Dupont, and Councillor Pollock
    Opposed (5)Mayor West, Councillor Darling, Councillor McCurrach, Councillor Penner, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Defeated

  • Moved-Seconded:

    That a Blakeburn Lagoons Vegetation Maintenance Plan be added to the 2021 Work Plan and Budget discussion.

    In Favour (2)Councillor Dupont, and Councillor McCurrach
    Opposed (5)Mayor West, Councillor Darling, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Defeated

  • Moved-Seconded:

    That a boat for vegetation maintenance at Blakeburn Lagoons be added to the 2021 Work Plan and Budget discussion.

    In Favour (1)Councillor McCurrach
    Opposed (6)Mayor West, Councillor Darling, Councillor Dupont, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Defeated

  • Moved-Seconded:

    That a Blakeburn Lagoons Vegetation and Species Management Plan be added to the 2021 Work Plan and Budget discussion.

    In Favour (2)Councillor Dupont, and Councillor McCurrach
    Opposed (5)Mayor West, Councillor Darling, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Defeated

  • Moved-Seconded:

    That a plan to restore ecological zones at Blakeburn Lagoons be added to the 2021 Work Plan and Budget discussion.

    In Favour (2)Councillor Dupont, and Councillor McCurrach
    Opposed (5)Mayor West, Councillor Darling, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Defeated

  • Moved-Seconded:

    That additional Pollinator Gardens be added to the 2021 Work Plan and Budget discussion.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

  • Moved-Seconded:

    That additional dog poop garbage receptacles be added to the 2021 Work Plan and Budget discussion.

    Vote Type: Majority (Voted), Recorded
  • Amendment:

    Moved-Seconded:

    That the motion on the floor be postponed until the July 28, 2020, staff report.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

  • Moved-Seconded:

    That the conversion of the Artist in Residence at Lions Park to ongoing be added to the 2021 Work Plan and Budget discussion.

    Vote Type: Majority (Voted), Recorded
  • Amendment:

    Moved-Seconded:

    That the motion on the floor be postponed until October 2020.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

  • Moved-Seconded:

    That the formalization of trails on Mary Hill Bypass between Shaughnessy & Coquitlam River be added to the 2021 Work Plan and Budget discussion.

    Vote Type: Majority (Voted), Recorded
  • Amendment:

    Moved-Seconded:

    That the motion on the floor be postponed until the Master Transportation Review.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

  • Moved-Seconded:

    That an Update on Continuous Improvement Assessments Implementations be added to the 2021 Work Plan and Budget discussion.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

5.
COUNCILLORS' UPDATE
 

No update.

6.
MAYOR'S UPDATE
 

No update.

7.
CAO UPDATE
 

No update.

8.
RESOLUTION TO CLOSE
 

8.1
Resolution to Close
 

Moved-Seconded:

  • That the Committee of Council Meeting of Tuesday, July 14, 2020, be closed to the public pursuant to the following subsections(s) of Section 90(1) of the Community Charter:

    Item 5.1

    c. labour relations or employee negotiations;

    g. litigation or potential litigation affecting the municipality.

    Item 5.2

    i. the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

    l. discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report].

    Item 5.3

    i. the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

    In Favour (7)Mayor West, Councillor Darling, Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Vote Type: Majority (Voted), Recorded
    Carried

9.
ADJOURNMENT
 

9.1
Adjournment of the Meeting
 

Moved-Seconded:

  • That the Tuesday, July 14, 2020, Committee of Council Meeting be adjourned at 7:41 p.m.

    In Favour (5)Mayor West, Councillor Darling, Councillor McCurrach, Councillor Penner, and Councillor Washington
    Absent (2)Councillor Dupont, and Councillor Pollock
    Vote Type: Majority (Voted), Recorded
    Carried

10.
MEETING NOTES
 

Councillor McCurrach left the meeting during Item 4.9 during the Mental Health Strategy discussion and returned during Item 4.9 Blakeburn Lagoons discussion.

No Item Selected