Committee of Council Minutes

Meeting #:
Date:
-
Location:
Council Chambers
3rd Floor City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC
Present:
  • Vice Chair - Councillor Washington
  • Councillor Dupont
  • Councillor McCurrach
  • Councillor Penner
  • Councillor Pollock
Absent:
  • Chair - Mayor West
  • Councillor Darling

1.
CALL TO ORDER
 

The meeting was called to order at 4:00 p.m.

2.
ADOPTION OF THE AGENDA
 

2.1
Adoption of the Agenda
 

Moved-Seconded:

  • That the Tuesday, December 10, 2019, Committee of Council Meeting Agenda be adopted as circulated.

    In Favour (5)Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Absent (2)Mayor West, and Councillor Darling
    Carried

3.
CONFIRMATION OF MINUTES
 

3.1
Minutes of Committee of Council
This item has attachments. 

1.2019-11-19 - Committee Minutes - Draft.pdf

Moved-Seconded:

  • That the minutes of the following Committee of Council Meetings be adopted:

    • November 19, 2019.
    In Favour (5)Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Absent (2)Mayor West, and Councillor Darling
    Carried

4.
REPORTS
 

4.1
Pavement Cut Restoration and Degradation Fee
This item has attachments. 

1.Pavement Cut Restoration and Degradation Fee.pdf

Moved-Seconded:

  • That Committee of Council direct staff to incorporate pavement rehabilitation standards in updates to the Servicing Bylaw along with a proposed amendment to the Fees and Charges Bylaw for collection of a pavement degradation fee.

    In Favour (5)Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Absent (2)Mayor West, and Councillor Darling
    Carried

4.2
Development Permit – 1955 Western Drive (Additional Information)
This item has attachments. 

1.Development Permit - 1955 Western Drive.pdf
2.Attachment 1 - Visual Context of Design Options.pdf
3.Attachment 2 - Alternative Design Options.pdf
4.Attachment 3 - 2019-11-19 - Report to Committee.pdf

Councillor McCurrach declared a conflict of interest due to employment with a telecommunication company.

Moved-Seconded:

  • That Committee of Council approve Development Permit DP000407, which would regulate rooftop additions at 1955 Western Drive.

    In Favour (3)Councillor Penner, Councillor Pollock, and Councillor Washington
    Opposed (1)Councillor Dupont
    Absent (3)Mayor West, Councillor Darling, and Councillor McCurrach
    Carried

  • Moved-Seconded:

    That staff prepare a report reviewing Development Permit guidelines and policies relating to shrouding and delegated authority.

    In Favour (4)Councillor Dupont, Councillor Penner, Councillor Pollock, and Councillor Washington
    Absent (3)Mayor West, Councillor Darling, and Councillor McCurrach
    Carried

4.3
2020 Riverside Secondary School After Grad
This item has attachments. 

1.2020 Riverside Secondary School After Grad.pdf
2.Letter of Request - Riverside Secondary PAC.pdf

Moved-Seconded:

  • That Committee of Council approve free rental of designated facilities at the Hyde Creek Recreation Centre on May 30 & May 31, 2020 for the Riverside After Grad Committee; and,

    That the Riverside After Grad Committee pay for any extra staff costs incurred as a result of this event being hosted at the Hyde Creek Recreation Centre.

    In Favour (5)Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Absent (2)Mayor West, and Councillor Darling
    Carried

5.
COUNCILLORS' UPDATE
 

Council provided updates on City business.

6.
MAYOR'S UPDATE
 

None.

7.
CAO UPDATE
 

None.

8.
RESOLUTION TO CLOSE
 

8.1
Resolution to Close
 

Moved-Seconded:

  • That the Committee of Council Meeting of Tuesday, December 10, 2019, be closed to the public pursuant to the following subsections(s) of Section 90(1) of the Community Charter:
    Item 5.1

    i. the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

    l. discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report].

    In Favour (5)Councillor Dupont, Councillor Penner, Councillor McCurrach, Councillor Pollock, and Councillor Washington
    Absent (2)Mayor West, and Councillor Darling
    Carried

9.
ADJOURNMENT
 

9.1
Adjournment of the Meeting
 

Moved-Seconded:

  • That the Tuesday, December 10, 2019, Committee of Council Meeting be adjourned at 5:55 p.m.

    In Favour (5)Councillor Dupont, Councillor McCurrach, Councillor Penner, Councillor Pollock, and Councillor Washington
    Absent (2)Mayor West, and Councillor Darling
    Carried

10.
MEETING NOTES
 

Councillor McCurrach returned to the meeting at the beginning of Item 4.3.

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